Art in Clay October Sale - Requirements for Artist's Participation

For more information, contact the October Sale Registrar,  Vicky Moore, at  jmoore6527@sbcglobal.net

Downloadable Flyers

Large full colour flyer (2.3MB) Large black and white flyer (1.4MB) Low resolution colour flyer (192K)

Sale Dates

Location

Fees

Each participant must pay a registration fee to cover OVCAG’s costs incurred by the show.  Include a check for the applicable amount, made out to OVCAG, with your application form :

• $50 for a 6-foot table (30" x 72")
• $65 for a 8-foot table (30" x 96")
• $100 for two tables, one 6-foot and one 8-foot

Requirements

• Your check and completed application form must be in hand with the sale chair before you are counted as a participant in the sale. Artists are not permitted to share tables .
• Refunds will be issued if cancellation is received more than 7 days prior to the show. If cancellation is received after that date, a refund will be issued only if the space can be filled.
• The Radisson Hotel ballroom can accommodate approximately 35 6-foot tables and 35 8-foot tables.  Tables will be arranged in several rows and will also line the perimeter of the ballroom.  Participants may register for a single table (of either 6’ or 8’ length) or two tables (one of each size, adjoining).
• Participants are responsible for setting up their own displays. The Radisson provides all tables as well as white tablecloths, though you may choose to use your own tables and tablecloths.  If you choose to use your own tablecloths, please use floor-length tablecloths in order to hide boxes underneath, etc.
• Artist submissions for the sale are not juried, but spaces in the sale will be allocated on a first-come, first-served basis, so get your applications in quickly!
• The dominant items for sale must be handmade by the artist and made of silica clay.  Please consult with the October Sale chair if you have any questions regarding this policy.
• The Guild will also collect a 15% commission on all work sold at the sale
• Sales tax will be added by the cashier and should not be included in your prices. Taxes will be collected and paid by OVCAG.  More detailed information on the price tag format (such as artist IDs and inventory numbers) will be provided closer to the sale date.
• Everyone will be assigned a pre-sale job function and also 1-2 time slots for helping during the actual sale, depending on the final number of participants.  If you can’t participate during the sale, then have a friend participate for you.  Arrive 15 minutes before your shift to ensure a smooth transition .
• At the close of the business day on Saturday, you must pick up your work and help straighten up the venue before leaving.  Unclaimed pieces will be placed in a box (not sorted) and held by the Guild for a limited period of time.
• Checks will be distributed following the sale after the bank has released the deposits, usually after 2 weeks.
• The 2006 organizational meeting is tentatively planned for September 18, following the general Guild meeting.  You must attend the meeting or send a representative.  Please be on time!
• As a participant in the sale, you agree to the Guild's use of any photographs taken of you or your work, at this event, for Guild publicity. This release remains valid until a written withdrawal is received by the president of the Guild.